Privacy notice Philippines

Whenever you submit application for employment or internship manually or through email, or the various social media and other web-based platforms maintained by Us (e.g., Ubiquity Career Portal at ubiquity.com, Facebook, and LinkedIn), or through any of our vendors providing recruitment services;

while you are employed with Us, when We require that you submit your Personal Data to allow Us to perform our obligations and exercise our rights as employer;

when, by ourselves or through our vendors, We conduct background checks prior to or during your employment with Us;

when you access or use of any of our resources, facilities, and websites (as well as those that can be accessed through the Company’s intranet); and

when you offer your service(s) or when We engage the provision of your services.

to process and evaluate applications for employment or internship, including the conduct of background checks;

for employment purposes, including among others: onboarding; payroll, compensation, and benefits management; registration with, payment of statutory contributions, and submission of reports to, provision of assistance in availing of services of, government agencies and offices inside and outside of the Philippines; employee discipline, including the conduct of investigation and carrying out disciplinary actions, and performance management; employee information update; personnel trainings; maintenance of employee database and global email system; and offboarding;

to apply for, maintain, renew, or terminate licenses, permits and authorities from government agencies;

to process and evaluate applications for employment or internship, including the conduct of background checks;

to facilitate and process reimbursement claims and claims for business costs;

for security and emergency contact purposes;

to comply with banking, data protection, and other laws and regulations of government offices inside and outside of the Philippines;

to comply with contractual obligations with clients like the submission of performance and other related reports;

for reporting to our parent company and any of its affiliates;

to obtain legal, audit, and other professional advice or services; and

such other processing allowed under existing laws and regulations.

Full name;

Home and/or office address(es);

Personal and/or work e-mail address(es);

Employment History (including profession, current role, job title, or designation);

Other Personal Data considered as Sensitive Personal Information, to wit: Information (i) relating to one’s age, marital status, health, education, or to any proceeding for any offense committed or alleged to have been committed by the individual, or the sentence of any court in such proceedings; (ii) specific to the individual and issued by government agencies like social security number, tax identification number and tax returns, Home Mutual Development Fund (HDMF or PAG-IBIG) membership number, passport number, and licenses or the denial, suspension, or revocation thereof;

Personal Data of employees’ family members or designated beneficiaries in our group insurance and similar programs, including said family members’ or beneficiaries’ Sensitive Personal Information listed above;

Birth certificate, marriage certificates, and similar documents evidencing one’s civil status;

Face/photo, fingerprints, or handwriting;

Landline and/or mobile numbers;

Data collected when you access or use any of our facilities like closed-circuit television (CCTV) footage; and

All other information, whether recorded in material form or not, from which an individual’s identity is apparent or can be reasonably and directly ascertained by us, or when put together with other information would directly and certainly identify the individual.

our parent company and its affiliates and subsidiaries;

our other employees and the employees of our parent company and its affiliates and subsidiaries;

our vendors and their officers, employers, representatives and agents;

our clients and their officers, employers, representatives and agents;

government offices and agencies including, among others: the Social Security System (SSS), Home Mutual Development Fund (HDMF or PAG-IBIG), Philippine Health Insurance Corporation (Philhealth), Department of Labor and Employment (DOLE) and its attached agencies, Bureau of Internal Revenue (BIR), local government units, other regulatory agencies, and industry bodies (like Contact Centers Association of the Philippines [CCAP]);

any court of competent jurisdiction in relation to the defense in claims against us or the enforcement of our rights, or in compliance with a competent court’s order; and

auditors, lawyers, consultants, and other professional advisors.

the Personal Data of employees, particularly their 201 files, while they are employed with us and for four (4) years following the termination of their employment. We, however, may retain Personal Data after the lapse of mentioned period to comply with internal and regulatory reporting requirements. In no case, however, shall we keep the Personal Data more than ten (10) years from the employees’ separation from the Company; and

the Personal Data of applicants for employment or internship for a period of two (2) years following the completion of Our recruitment process. During this period, we may use the applicants’ Personal Data to reach out to them and offer employment opportunities with us or any of our affiliates.